14 December 2016

Importance of Event Management from a Business Perspective

What is Event Management??
Event Management simply means any service provided to the clients that includes planning, promotion, organization or presentation of various events. The scope of an event covers various activities related to arts, sports, entertainment, business or family functions like marriage or festive gatherings.
Hire a Professional Event Manager!!!
Handling an event can turn out to be a challenge for you if you intend to manage all aspects of the same by yourself as it requires a lot of time, energy and money. So hiring a professional organization that is involved in handling such tasks is a sensible move.

Some major important factors to be considered to organise a successful event

1. Cost

As a cost-conscious organizer, A venue should be cost down to allow more room in the budget for food and beverages and entertainment.

2. Location

A convenient location means different things for different events. For an event with attendees within a limited geographic range, a venue within a reasonable distance from most attendees’ homes or places of work may make sense. However, if many attendees will be traveling from out of town, hosting the event at a venue near the airport or their hotels will be beneficial. Better still, if attendees are being housed at a single location, hosting the event at that hotel

3. Ambiance

Pay special attention to the existing decor inside the venue. Especially when its a gala event. The less the ambiance matches the desired feeling of event (upscale, high tech, etc.) the more decorations will be needed to make up for it.

4. Services and Amenities

In addition to the appearance of the site, it is also important to take into consideration the services and amenities that the venue offers. Consider the following:
  • Kitchen Services
  • Tables, Chairs and Linens
  • Cleaning crew
  • AV capabilities

5. Capacity and Minimums

  • Capacity of the hall
  • Food & Beverages Minimums

6. Parking

A venue with a parking lot is what dreams are made of. If that’s not the case, are there parking lots nearby which attendees can access and use? If there is no parking available, you’re not completely out of luck as you have a few alternatives.

8. Accessibility

Accessibility refers to the possibility that everyone, especially those with special needs, can access the building and its amenities.

9. Insurance

A place should be well insured by the event handling team. Things like fire safety doors must be working well as accidents can happen anytime.